System Management Software

Off-the-shelf business management software generally can’t meet 100% of your needs - but SouthWare can

SwiftMate

When you buy a business software system you’re also buying the software environment that your people will be working in every hour of every day. You need it to be easy to learn so that everyone feels productive with the new system. You also need it to be sophisticated enough for your unique security, communication, and other company-wide needs.

SwiftMate is the system environment for SouthWare. You get a friendly user interface that’s easy to learn and fun to use. Your people get an environment that can be custom-fitted to the tasks they perform. And your entire system is made more valuable through the special functions and benefits provided by SwiftMate.

Key features include:

  • Have a common menu environment for all your software, even your non-SouthWare products
  • Customize your user interface
  • Program new features into your SouthWare products with Objects, Field-Level Objects, and Field Filters
  • Create Zoom Views to provide unique summaries of your data with “road maps” to further information
  • Have a common menu environment for all your software, even your non-SouthWare products
  • Customize your user interface
  • Program new features into your SouthWare products with Objects, Field-Level Objects, and Field Filters
  • Create Zoom Views to provide unique summaries of your data with “road maps” to further information

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ImportMate II

With SouthWare’s ImportMate II, take data files created by other software products and add new records or update existing records in your SouthWare business system. It’s simple enough to use such that you don’t have to be a programmer. And it’s flexible enough to use in many different ways.

ImportMate II is an add-on module you can use to automatically input data into selected files. You simply specify how each field in a file is to be affected by an imported file. ImportMate II prompts you for all the information it needs and checks to make sure that the data you are bringing in is valid. You get the ease and speed of automated updates with the same verifications you would get if you keyed the data directly into your system.

Key features include:

  • Create valid new records even if your incoming data file doesn’t contain all the necessary fields
  • Update selected fields in existing records while leaving other fields unchanged
  • Test incoming data files before importing to make sure there are no surprises
  • Streamline common updates for such situations as electronic time clocks and vendor-supplied price files

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SouthWare Forms

Your business forms are a very important part of your business. You rely on forms to communicate with your employees, your customers, and your suppliers. If your forms aren’t right, your communication isn’t right either. Using standard forms gives you the lowest cost, but what do you do if the standard forms don’t meet your needs?

SouthWare Forms, an optional adapter, lets you create alternate formats for the standard forms available from SouthWare modules. You can add data, change data, move data, or remove data from the standard forms to create multiple alternate formats for each form. You may then define the situations when an alternate format should be used. These changes don’t require source code changes and will be compatible with the future revisions you get from SouthWare. 

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Extended Data

With Extended Data you can add new specialized information to your SouthWare business system. It’s simple to use – no programming background required - and it won’t affect your ability to add future updates to your system.

 This add-on module lets you add new data fields to your standard files. These new fields can become part of the normal entry and reporting for your system. Extended Data makes all your other modules more valuable by blending your unique information needs into the standard system information. You can also use Extended Data to create simple stand-alone databases. For example, if you need a database of the locations of all your office equipment you can set up a custom database file in Extended Data.

Key features include:

  • Add information your business needs to the major master files in your system
  • Add extra data fields to the major transactions you process – you can even print selected fields on invoices, POs, picking tickets, and service orders
  • Smoothly integrate custom fields so they appear to be part of the standard system
  • Define your own sales period history that is automatically maintained as you process invoices
  • Add information your business needs to the major master files in your system
  • Add extra data fields to the major transactions you process – you can even print selected fields on invoices, POs, picking tickets, and service orders
  • Smoothly integrate custom fields so they appear to be part of the standard system
  • Define your own sales period history that is automatically maintained as you process invoices

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SouthWare WorkFlow

 One of the major strengths of SouthWare is that its processes and built-in business rules/procedures have been proven successful by thousands of businesses over many years. But what do you do when “standard” functions aren’t enough to handle your needs or desires in a particular area?

 Certainly one option is to make custom programming changes. This makes your system non-standard and not readily upgradeable, but it does give you the functions you need. But it isn’t the best answer.  Ideally, you would add the functions needed and still keep your system standard and able to be updated over time.

 SouthWare WorkFlow accomplishes the ideal. With its unique WorkFlow Controller technology you can “insert” new functions at many different points in a process. In many cases these functions eliminate the need for any custom programming.

 The solution includes a database with information about processes, programs, and flow points within programs. With the WorkFlow Controller you can zoom between these levels of information to see how the pieces fit together. Each record can contain comments that explain its use and other information that affect its use. By reviewing a process, program, or field with the WorkFlow Controller you can learn more about its function in your system. 

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